About OVI

A calm way to plan events

OVI exists to make event planning feel clearer, calmer, and more intentional.

Planning an event involves dozens of small decisions — layout, timing, flow, comfort, logistics — and when those decisions aren’t connected, stress builds quickly. OVI helps bring those details together so nothing important is overlooked.

OVI doesn’t replace people or creativity.
It supports thoughtful planning — so events feel prepared, not rushed.

What is OVI?

OVI (Occasio Virtual Intelligence) is a planning intelligence layer used by our team to think through events holistically.

It helps organize event details such as:

• Guest count and movement
• Space layout and flow
• Timing and sequencing
• Comfort considerations
• Logistics and coordination needs

OVI supports the planning process — while real people make the final decisions and execute the event.

OVI Resources

Thoughtful Event Planning Guide (Free PDF)

A calm, practical reference for planning events with clarity,
comfort, and confidence.

• Layout and flow
• Timing and sequencing
• Parking and arrival
• Restrooms, comfort, and accessibility
• Safety and signage

Download the Guide

How OVI supports your event

OVI is designed to assist throughout the planning journey, helping ensure that details connect instead of existing in isolation.

OVI helps us:

• Think through layouts before setup begins
• Align equipment choices with how the space will be used
• Identify logistics and setup requirements early
• Reduce last-minute surprises
• Improve accuracy in quotes and timelines

The result is smoother preparation and fewer stressful adjustments later.

Planning, execution, and real-world conditions

What makes OVI different is that it connects planning directly to real execution.

Instead of planning in theory, OVI helps ensure:

• Layout plans match the actual space
• Setup needs are identified early
• Delivery, setup, and teardown are coordinated thoughtfully
• The event flows naturally for guests

This connection between planning and execution leads to more reliable outcomes and a better overall experience.

Human-led, technology-assisted

OVI does not replace human judgment.

Every event planned with OVI is:

• Reviewed by experienced event professionals
• Adjusted for real-world conditions
• Customized for the specific event and venue
• Executed by trained teams

Technology supports the thinking.
People make the event happen.

Why we use OVI

We built OVI to:

• Improve planning clarity
• Reduce missed details
• Create more consistent event experiences
• Support quality as we scale
• Help events feel calm, prepared, and intentional

OVI is one of the ways we ensure that every event receives the same level of thoughtful attention.

A simple way to think about it

OVI helps plan the details.
Occasio delivers the experience.